How to Set up and Use the Discover Healing Vendor Portal

Accepting your Email Invitation

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Fill out your organisation details

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If you would like to receive a 1099 automatically for payments you have received, please a checkmark in the box indicated. Then put in your employer ID number, or your Social Security number, then click continueIf you would like to receive a 1089 automatically for payments you have received, please a checkmark in the box indicated. Then put in your employer ID number, or your Social Security number, then click continueIf you would like to receive a 1089 automatically for payments you have received, please a checkmark in the box indicated. Then put in your employer ID number, or your Social Security number, then click continue.

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Next, add your billing and shipping address. Then click continue.

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Success!

After following these instructions, you will see the message below, indicating that you have successfully set up your vendor portal with Discover Healing, Inc.
Click the red button to go to your homepage.

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Your Vendor Portal Home Page

Your vendor portal homepage looks like what you see below.

 

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Uploading an Invoice

An invoice is simply a written request for payment. If you are not already generating an invoice for the work that you were doing for our company, you can go to any word processor and there you will find various templates that you can use. Note that you will have to turn your invoice into a.pdf file to be able to upload it to our system.

Here is an example of what an invoice might look like for our fictional vendor. In this case, you've worked 20 hours on consulting on a particular project at a rate of $50 an hour, making for a total of $1000 that Discover Healing owes you. You created this invoice with Word and have exported it as a PDF file so it is ready to be uploaded.

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To Upload your invoice, click on upload documents as shown below:

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Choose your PDF file and click on "Upload."

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You will immediately notice that pending documents has now increased by one.

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Once the document has been approved for payment, the outstanding invoices area will reflect the invoice amount as shown below:

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Viewing Your Invoice

To view your invoice as it has been received in our accounting system, click on the invoices tab at left and click on the invoice.

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Note that once an invoice has been submitted and approved for payment it is considered to be an "open" invoice, like the one shown below.

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When Your Invoice is Paid

Once a payment has been sent to you by our accounting system, your invoice will be considered as "paid," and the "Outstanding Invoices" will decrease by the amount of the payment that is being transmitted or mailed to you. In this case, you can see that outstanding invoices has decreased to zero. You'll also notice that under "Last payment received" email is showing $1000 that is in transit to you, or may have already been received into your account.

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If you now look at the invoice, you will see that it is marked as being paid.

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If you look under payments received, and click on the payment you'll see more details.

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Note that it's also possible to download a PDF showing the record of this payment.

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Viewing a Statement

One of the really nice features of this system is that you can go in to the system at any time and download a statement that will show not only your opening balance but also any bills you've submitted as as well as payments made. These can also be download it as a PDF and you can choose a different date ranges as well, including today, this week, this month last month last year and so on.

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